The nominee must affirm a willingness to serve and an availability for the appropriate level of time, effort and costs in order to serve. The commitment is anticipated to be approximately:

Time 40 to 80 hours average between workshops (including time for teleconferences and emails, but not including time for travel as mentioned next). The time will be clustered around the generation of the call for papers, paper selection, agenda preparation and workshop wrap-up.

Travel Costs - One workshop  - Some interim meetings may be required based on Forum needs

Teleconferences Some teleconferences may be required to resolve specific issues

Emails Interacting using email

Professional Support - Email and WEB access - Fax access

Each Forum PRP is collectively responsible for the development of a coherent plan for Forum activities at each Workshop, and for actively soliciting papers, presentations, demonstrations, panel discussions, and other appropriate activities in support of the Forum's purposes and objectives. These plans shall be submitted to the CC for approval before a Call for Papers is issued. This will normally occur within a month of the end of the preceding Workshop, i.e., approximately five months in advance of the Workshop to which they apply. Each Forum PRP member is expected to review all abstracts and all papers related to their Forum and to participate actively and in a timely way in the selection and final review of presentations and papers in order to ensure an appropriate level of quality for all Forum activities. They may access and read additional abstracts, as well.

The following steps outline the normal Forum Planning and Review Process. The process applies to invited as well as papers submitted in response to the call for papers.

1. The Forum PRPs review all abstracts assigned to their Forums by the CC to determine their relevance to the Forum.
2. The Forum Chairs meet with the CC (via teleconference) to determine the disposition and tentative assignment of paper abstracts to Forums. All abstracts are classified using the following categories:
   • outright rejection
   • conditional acceptance based on suggested modifications
   • tentative scheduling for presentation at one Forum
   • tentative scheduling of multiple presentations at several Forums
   • tentative scheduling for presentation at a joint Forum
3. The PRP reads the final papers for their forum as they are received. They may recommend changes to the author if the quality of the paper is poor or if the Paper is different from the abstract and they may recommend the CC assign the paper to another Forum or that the paper be rejected.
4. The PRP generates a proposed final agenda for their Forum, which is submitted to the CC for review, reconciliation, and approval.
5. As part of the reconciliation process, the CC may reassign papers, or establish joint Forum sessions in order to balance the presentations, which may require further PRP reviews and scheduling.
6. The CC publishes the final Workshop program, including the Forum agendas, approximately four weeks prior to the start of the Workshop
7. The PRP may review briefing materials if available before the workshop and suggest changes if necessary.
8. The PRP identifies key points in each paper and presentation and consolidates key points for the workshop out-brief.
9. The PRP identifies and recommends to the CC Forum papers to be included in a workshop recommended reading list.

The members of the Forum Planning and Review Panel (PRP) shall elect from among their number a Chair, a Vice Chair, and a Secretary. The Chair runs the Forum meetings during the workshop.